Published 2026-04-01
Our IT & Operations Section is a people focused team that acts as an operational interface between staff, ICT, and property functions, ensuring continuity of workplace services. Our team keeps our head office humming and our interstate offices connected.
While our records specialist ensures information is well managed, compliant and easy to find, whether it's digitising physical holdings, administering digital records, or training staff, we ensure SWA's knowledge stays safe and accessible.
If you love variety, meaningful work, and the feeling of making things better every day, you'll thrive with us.
We're a team that values trust, initiative and kindness. We share knowledge freely, celebrate wins big and small, and back each other when things get busy. The key duties of the position include:
Reporting directly to the Chief Information Officer, the Records Management Officer will provide assistance to staff on information management practices and requirements, including recordkeeping training, repository management and reporting.
In addition to the general responsibilities and duties outlined in the Work Level Standards for an APS 6, key responsibilities and priorities include (but are not limited to):
Lead and deliver projects to strengthen information management practices.
Maintain and enhance the Information Asset Register.
Provide expert advice on records keeping requirements
Clarify roles and responsibilities for information governance across the organisation.
Review and update record security protocols.
Manage sentencing and disposal of records in accordance with the National Archives Act 1983.
Ensuring compliance with the Privacy Act 1988
Maintain system access controls and ensure compliance with reporting obligations (e.g. Harradine Report, NAA Check-up).
Develop training and communication materials to build staff capability.
Draft briefs and policies related to records and information management.
Collaborate with internal stakeholders and contribute to broader corporate services activities.
Our Ideal Candidate
To be successful in this role the candidate will have:
Demonstrated experience in and/or qualifications in Information Management/Record Keeping.
Proficiency in TRIM/Content Manager and Share Point
Strong communication skills, both written and verbal
Excellent planning, organisation and stakeholder engagement abilities
A proactive mindset with sound judgement and initiative. Eligibility
To be eligible for employment with SWA, you must be an Australian citizen, and you will be required to successfully undergo a police record check.
The successful applicant must be able to obtain and maintain a minimum of a Baseline level security clearance or hold a current security clearance of an appropriate level. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.
You application will be assessed against the Australian Public Service work level standards. Prior to preparing your response it is recommended you review the relevant work level standards and Integrated Leadership System (ILS) Profile relevant to the classification you are applying to.
Following the selection process, suitable applicants may be placed in a merit pool which can be used to fill similar roles within 18 months of the vacancy being notified in the APS Gazette.
Any queries relating to the submission of your application can be directed to the People Strategies section or by phoning 5. Getting to know the Safe Work Australia
Safe Work Australia (SWA) is a leading national policy body for work health and safety (WHS) and workers' compensation. We are a small Agency of around 100 people yet our work plays a significant role in the lives of 13.5 million working Australians and their families through the provision of guidance to create safer and more productive workplaces, and the prevention of work-related death, injury and illness. We provide generous terms and conditions and flexible working arrangements. We are committed to professional development, health and wellbeing, as well as maintaining an engaged and enthusiastic workforce. Our Agency has an active Workplace Inclusion Network and social club, and we participate in a range of corporate and charitable activities. We pride ourselves on being an inclusive workplace. People from a culturally and linguistically diverse background, LGBTIQ+ people, Aboriginal and Torres Strait Islander people, people with disability and people with parenting or caring responsibilities are strongly encouraged to apply. Centrally located in the Nishi Building in Canberra, our office has easy access to a variety of cafés and restaurants. We are also close to Lake Burley Griffin which provides excellent views as well as walking and cycle paths.
