Company: The Trustee for South East Realtors Unit Trust t/a Raine & Horne Pty Ltd. Pakenham
Position: Contract Administrator
ABN: 58 786 289 663
Location: Level 2 2-4 Pacific Prom Pakenham VIC 3810
Salary: $75,000 - $80,000 Plus Superannuation
Mode: Full Time
Experience: 2 years’ experience minimum
Hours: 38 hours
Raine & Horne is one of Australia’s most respected and enduring real estate brands, with a legacy dating back to 1883. As a fourth-generation, 100% Australian-owned family business, the company has grown into a global real estate network known for personalised service, integrity, and market expertise. With hundreds of offices across Australia and internationally, Raine & Horne delivers comprehensive services across residential, commercial, rural, and financial property sectors, supported by innovation and advanced digital tools.
We are seeking a professional and detail-oriented Contract Administrator to support our operations and ensure effective management of contractual processes.
Key Duties and Responsibilities:
• Prepare, draft and administer contracts, agreements and related documentation in accordance with organisational policies and regulatory requirements.
• Review, interpret and analyse contract terms and conditions to ensure accuracy, compliance and risk mitigation.
• Negotiate contract variations and amendments with clients, vendors and service providers.
• Maintain accurate and up-to-date contract registers, records and documentation systems.
• Monitor contractual obligations, deliverables and key deadlines to ensure compliance and performance.
• Liaise with property managers, sales agents, legal advisors and external stakeholders regarding contract matters.
• Identify contractual risks and provide advice and recommendations to senior management.
• Respond to contract-related enquiries and resolve disputes or discrepancies in a timely manner.
• Prepare reports, submissions and summaries on contractual performance and compliance outcomes.
• Coordinate contract execution, renewal and close-out processes in line with company procedures.
• Ensure all property sales, leasing and service agreements align with relevant legislation and industry standards.
• Support procurement and vendor management activities through effective contract administration.
Skills and Requirements:
• Demonstrated knowledge of contract law principles, commercial agreements and relevant Australian property and business legislation.
• Strong analytical and problem-solving skills with the ability to interpret complex contractual terms and assess risk.
• Excellent written and verbal communication skills to negotiate, liaise and coordinate with clients, agents and stakeholders.
• High level of organisational skills with the ability to manage multiple contracts, deadlines and compliance requirements simultaneously.
• Relevant tertiary qualification in Business, Commerce, Law or a related field, and/or at least 1 year of relevant contract administration experience as per ANZSCO requirements.
